The purpose of this assignment is to be able to professionally write a memo and to be able to decide what information is important.
DATE: July 23, 2022
TO: Jamilla Robinson
FROM: Sophia Lail
SUBJECT: Venue Options for 2022 Holiday Party
Jamilla:
I hope you have had a great weekend so far. The past week, I have been putting much consideration into what venue would best suit our annual holiday party. I am glad to announce that out of our strong contenders, I am confident that I have chosen the best recommendation for our party. Below, I have outlined the details of each potential venue.
Our first contender is the Ferns & Flowers Banquet Hall. Located in a suburban neighborhood fifteen minutes from the office, it is a great location in terms of accessibility. The food at this venue is served buffet style and hors d’oeuvres, and this includes water, coffee and iced tea. The overall response from reviewers average at ⅗ stars. One review reads, “The space itself is clean, but it definitely is in need of some renovations. The staff, however, is pleasant to deal with and generally helpful. The free parking is a plus.” The overall cost of hosting our event at this venue would cost $10,300 on a weeknight, and hosting on a weekend would cost $12,300.
Chateau Bleu is our second contender. This venue is located three blocks away from the Country Club Plaza. Although this sounds like a nightmare in terms of parking, a parking garage is attached to the event space. Parking would cost $10 on weeknights and $15 on weekends. The location is stellar, especially when we consider the view of the famous plaza lights, which will undoubtedly set the mood for our event. The food is the same as the prior venue. The venue has dazzling reviews, averaging at 4.5/5 stars. One review reads, “Swanky! I went to a corporate function at Chateau Bleu and it was lovely.” The cost of hosting our event at this venue would be free with full catering and bar service, and the overall cost after full catering and bar service would be $17,300.
Our final contender is the Classic Ballroom in the downtown Loews Hotel. Located in the hustle and bustle of the KC Power and Light District, this would be a fun, upbeat location. Although, there would be a lack of accessibility for our guests, as parking would cost $20 on weekdays and $25 on weeknights. Food provided is the same as the two previous venues, although it includes an additional dessert bar. The reviews rank a little lower than Chateau Bleu, averaging at ⅘ stars. One review reads “This hotel is your average Midwestern downtown hotel, clean, courteous staff, decent food … nice enough. Parking is a pain and is expensive.” The overall cost to host our event at this venue would be $18,400.
After taking the time to consider each venue, I am confident that Chateau Bleu would be the best location to host our holiday party. Although it is the second most expensive option, it is an investment into our company by prioritizing the enjoyment of our employees and guests. After the chaos that was the height of the pandemic, I think it will be a great way of showing gratitude to our employees for sticking with the company through such a hard time. The location is unbeatable, and it will be a memorable evening if hosted here. Let me know your thoughts.
Best,
Sophia Lail
Communications and Promotions Department